RFP & Bid Specialist

About the role

Lead and coordinate end-to-end BID, RFP and RFQ processes across EMEA markets, ensuring high-quality and timely submissions. - Analyse tender documentation, identify key requirements, evaluation criteria and participation conditions, and translate them into actionable plans.

Requirements

• 2+ years of experience in bid management, RFP coordination, proposal management, sales operations, sales support or a similar cross-functional role.

• Strong project management skills and the ability to manage multiple submissions simultaneously.

• Experience working with complex stakeholder groups and coordinating contributions from multiple teams.

• Excellent analytical, organizational and problem-solving skills, with strong attention to detail.

• Advanced knowledge of Microsoft PowerPoint, Excel and Word.

• Excellent business writing, proposal development and presentation skills.

• Fluent English (minimum C1 level) with the ability to work effectively in an international environment.

• Practical experience using AI and automation tools to support analysis, content creation and process optimization.

• Experience in telecommunications, retail, electronics or other fast-paced commercial environments.

• Experience with CRM, proposal management or document management tools.

• Knowledge of an additional foreign language.

• Experience supporting international tenders and commercial projects.

Responsibilities

1. 1

   Lead and coordinate end-to-end BID, RFP and RFQ processes across EMEA markets, ensuring high-quality and timely submissions.

2. 2

   Analyse tender documentation, identify key requirements, evaluation criteria and participation conditions, and translate them into actionable plans.

3. 3

   Coordinate contributions from Sales, Legal, Finance, Product, Operations, IT and other stakeholders to deliver complete and compliant proposals.

4. 4

   Develop, edit and consolidate proposal content, creating compelling and customer-focused responses that clearly communicate bolttech’s value proposition.

5. 5

   Manage proposal quality and compliance, including documentation, approvals, version control and final submission reviews.

6. 6

   Identify and mitigate commercial, operational, legal and delivery risks throughout the bid process.

7. 7

   Collaborate with commercial and finance teams to ensure alignment on pricing, contractual terms and business commitments.

8. 8

   Continuously improve bid management processes, templates and knowledge repositories, leveraging AI and automation tools to enhance efficiency and quality.

Benefits & perks

• A key role supporting strategic commercial opportunities for leading international telecommunications and retail organizations.
• Exposure to international markets across EMEA and close collaboration with cross-functional teams, senior stakeholders, and commercial leaders.
• The opportunity to develop expertise in bid management, commercial strategy, and complex sales processes while making a direct impact on business growth and strategic partnerships.
• Close collaboration with an experienced and supportive manager who is invested in team development, knowledge sharing, and individual growth.
• Hybrid working model (3 days in the office, 2 days remote)
• Flexible start time between 8:30 AM and 10:00 AM.
• Additional paid time off (10 days of care leave plus a day off for your birthday).
• Shorter Fridays with working hours ending at 1:45 PM.
• sharing the costs of sports activities
• private medical care
• sharing the costs of foreign language classes
• life insurance
• remote work opportunities
• flexible working time
• fruits
• corporate products and services at discounted prices
• integration events
• retirement pension plan
• no dress code
• coffee / tea